Travel and expenses policy
The Charity Commission and HM Revenue and Customs require that all expenses claims are appropriate, scrutinised and supported by receipts containing the details of the travel. We shall continue to meet this obligation.
Contacts for travel providers
In line with the RCR Travel and Expenses Policy, College staff will notify Top Flight Travel of attendees
at meetings and Top Flight Travel will contact attendees by e-mail to offer suitable travel arrangements.
The details for Top Flight Travel are as follows:
| Main Reservations | |
|---|---|
| Telephone Number | 0207 029 2611 |
| Email Address | [email protected] |
| Opening Hours | 0830 – 1800 (Monday to Friday excluding public holidays) |
| Passport & Visa applications to be sent to | 1st Floor, Eastcheap Court 11 Philpot Lane, London EC3M 8BA |
| Rail Reservations | |
|---|---|
| Telephone Number | 0203 868 2337 |
| Email Address | [email protected] |
| Opening Hours | 0900 – 1730 (Monday to Friday excluding public holidays) Hotel |
When contacting Top Flight Travel, please quote: The Royal College of Radiologists.
In case you are experiencing problems during travel the following number should be used
out of hours 00 44 (0) 203 837 1970
Claiming expenses
The Royal College of Radiologists have introduced a new platform called ExpenseIn to claim expenses. To submit your claims, you will be sent a link to register and create a password.
We recommend using the ExpenseIn app which allows claims to be processed on the go, however, a web-based version is also available to use.
Please note, the email from ExpenseIn may be diverted to a junk or spam inbox, depending on the filter parameters in use by your email provider. If you do experience this issue, we can try an alternative email address to complete the process.
Download ExpenseIn
Users without a smart phone or handheld device can still use the system on a PC
If there are any queries, please [email protected].
See the Royal College of Radiologists’ policies and privacy notices.